Research Route Conferences

Attendees Guidelines

Guidelines

 

Keynote Speakers

The meeting room is provided with multimedia projector and laptop, and we encourage speakers to run their presentation on the Windows operating system. The recommended software to be used is Microsoft power point. Kindly submit the slides 3 days prior to the event, which will help us to ensure that the sessions run according to the schedule without any delays. However, you can use your own laptops for the presentation and/or demonstration under unavoidable conditions. We encourage all our speakers to attend from beginning of the conference.

Many of our delegates might have seen your name in our scientific program and wants to meet you. If this is not possible, we recommend you to arrive at least an hour before the commencement of your speech and preferably during a break in the program. This will allow you to go through your slides with our AV technician. Keynote Speakers have 30 minutes for their talk, plus 5 minutes time for Queries (controlled by session chair). Ensure that you are available at least 30 minutes in conference hall before the session starts on the days of conference.

For Speakers

The meeting room is provided with multimedia projector and laptop, and we encourage speakers to run their presentation on the Windows operating system. The recommended software to be used is Microsoft power point. Kindly submit the slides 3 days prior to the event, which will help us to ensure that the sessions run according to the schedule without any delays. However, you can use your own laptops for the presentation and/or demonstration under unavoidable conditions. We encourage all our speakers to attend from beginning of the conference.

Many of our delegates might have seen your name in our scientific program and wants to meet you. If this is not possible, we recommend you to arrive at least an hour before the commencement of your speech and preferably during a break in the program. This will allow you to go through your slides with our AV technician. Speakers have 20 minutes for their talk, plus 5 minutes time for Queries (controlled by session chair). Ensure that you are available at least 30 minutes in conference hall before the session starts on the days of conference.

Poster Presenters

Poster boards (1 meter x 1 meter) with poster numbers and pasting materials will be provided to each presenter. We encourage you to paste the posters 1 hour prior to the start time of poster sessions as per the final program. Poster evaluation and Certificate distribution will be done by the judges. Poster awards will be presented on day 3 during closing ceremony.

Certification

All the attendees will be provided with delegate certification signed by the organizing committee member. Name and affiliation on the certificates will be printed on certificates as per our records, for any changes or requests regarding the certification— please contact us before one month of the conference.

Terms & Conditions

  • Delegates are personally responsible for their belongings at the venue. The Organizers will not be held responsible for any stolen or missing items belonging to Delegates, Speakers or Attendees; due to any reason whatsoever
  • Registration fees do not include insurance of any kind.
  • Please note that any (or) all transportation and parking is the responsibility of the registrant
  • Press permission must be obtained from Conference organizing Committee prior to the event. The press will not quote speakers or delegates unless they have obtained their approval in writing. Conference is an objective third-party nonprofit organization. This conference is not associated with any commercial meeting company.
  • All cancellations or modifications of registration must be made in writing

Cancellation Policy

  • If Conference cancels this event for any reason, you will receive a credit for 100% of the registration fee paid.
  • If Conference postpones an event for any reason and you are unable or unwilling to attend on rescheduled dates, you will receive a credit for 100% of the registration fee paid.
  • Keeping in view of increased security measures, we would like to request all the participants to apply for Visa as soon as possible. Our conference will not directly contact embassies and consulates on behalf of visa applicants. All delegates or invitees should apply for Business Visa only.
  • Important note for failed visa applications: Visa issues cannot come under the consideration of cancellation policy of Conference, including the inability to obtain a visa.
  • If the registrant is unable to attend, and is not in a position to transfer his/her participation to another person or event, then the following refund arrangements apply
  • Keeping in view of advance payments towards Venue, Printing, Shipping, Hotels and other overheads, we had to keep Refund Policy is as following slabs-
    • Before 60 days of the conference: Eligible for Full Refund less $100 service Fee
    • Within 60-30 days of Conference: Eligible for 50% of payment Refund
    • Within 30 days of Conference: Not eligible for Refund